We are Ari Apartment Management, a subsidiary of The Carroll Companies. Operating a collection of unique communities spanning Texas, Tennessee, North Carolina, and South Carolina, we specialize in high-quality multifamily residences backed by expertly trained team members and an outstanding level of hospitality. Our promise is to provide not only a place for our residents to call home, but to also offer the conveniences, luxuries, services, and sense of community that present superior apartment living. ARI CONTROLLER The Controller will play a critical leadership role within a large, multi-property management organization, overseeing all aspects of accounts payable and property-level accounting operations. This position is responsible for ensuring accurate financial reporting, maintaining strong internal controls, and partnering closely with operations teams to drive effective financial solutions and support business objectives across the portfolio. This position reports to The Carroll Companies’ Corporate Controller RESPONSIBILITIES Financial Oversight Lead and manage the day-to-day accounting operations for a portfolio ofmulti-familyproperties, including general ledger, month-endclose, and financial reporting. Oversee and optimize the accounts payable function to ensuretimelyandaccurateprocessing of invoices, vendor payments, and expense allocations. Review consolidated and property-level financial statementsand variance analysis. Assistwith year-end close process and preparation for annual tax and financial reporting Property Accounting Management Supervise property accountants, ensuring consistency, accuracy, and timeliness of financial data. Ensure compliance with company accounting policies across all properties. Maintain strong internal controls over property financial processes. Team Leadership Lead, mentor, and develop accounting staff, fostering a high-performance culture. Establish clear goalsandaccountabilityfor team members. Collaborate cross-functionallyto promote alignment and efficiency across departments. Process Improvement & Systems Drive continuous improvement in accounting workflows, automation, and reporting capabilities. Business Partnering & Operations Support Act as a strategic partner to operations leadership,providingactionableinsights to support decision-making. QUALIFICATIONS Bachelor’s degree in accounting 5years’accounting experienceincluding managerial Intermediate MS Excel skills andexperience withaccounting business systems CPA preferred SKILLS Analysis and problem-solving Dealing with or managing people Strategic thinking and business acumen Process improvement mindset Attention to detail and organizational skills Ability to collaborate across finance and operations The Carroll Companies is committed to fostering a diverse and inclusive workplace where all individuals are valued and respected. We believe that diversity is a source of strength and innovation, and we are dedicated to providing equal employment opportunities to all qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We encourage applicants from all backgrounds to apply and join us in our mission to create a workplace that reflects the diversity of the world we serve. Together, we strive to build a culture that celebrates uniqueness, embraces differences, and ensures that every employee feels empowered to bring their authentic selves to work. Your talent is what matters most, and we are excited to welcome individuals from all walks of life to contribute their skills and perspectives to our dynamic team.
*Open position for an Accountant* Starting amount: $25.00 per hour or more depending on qualifications and experience Workdays: Monday through Friday 9 am to 5 pm (with some seasonal overtime) Company: Hernandez Carpet Cleaning LLC Location: Greensboro, North Carolina Employment Type: Full-Time Paid select Federal Holidays, Paid vacation, Health Insurance, and room for growth. *Position Summary* Hernandez Carpet Cleaning LLC is seeking an experienced, organized, and detail-oriented Accountant with strong accounting, financial reporting, and data analysis skills. This position involves managing financial records, accounts payable and receivable, reconciliations, and financial reports using QuickBooks Online and Microsoft Excel. The Accountant will also analyze financial trends, prepare budgets, project revenue, and help management make informed business decisions. The ideal candidate is dependable, analytical, and comfortable working independently while collaborating with our office team. Responsibilities also include maintaining accurate customer accounts, monitoring outstanding balances, and assisting with billing inquiries when needed. *Bilingual in English and Spanish is strongly preferred.* A background in Finance and experience with Excel Power Query are a plus. *Key Responsibilities* *1. Accounting & Bookkeeping* · Record and categorize financial transactions accurately in QuickBooks Online. · Manage accounts payable and accounts receivable records. · Perform bank and credit card reconciliations. · Review invoices, payments, expenses, and supporting documentation for accuracy. · Maintain organized and up-to-date accounting records. · Assist with month-end closing and routine financial reporting. · Identify discrepancies and coordinate corrections when necessary. *2. Accounts Receivable & Collections* · Review accounts receivable aging reports and identify outstanding and past-due invoices. · Conduct weekly follow-ups on overdue customer balances by email and phone. · Document collection attempts, customer responses, payment commitments, and follow-up dates. · Monitor promised payments and follow up on missed payment commitments. · Respond to billing questions and help resolve invoice or payment discrepancies. · Escalate significantly overdue accounts and unresolved collection issues to management. · Maintain accurate customer account notes and collection records. · Provide management with regular updates on collection activities and significant past-due balances. *3. Financial Reporting & Excel* · Prepare routine financial reports, including Profit & Loss reports, expense summaries, and accounts receivable aging reports. · Use Microsoft Excel to organize data, maintain tracking reports, and summarize financial information. · Assist with monitoring revenue, expenses, and outstanding customer balances. · Help identify unusual transactions, reporting discrepancies, and opportunities to improve processes. · Provide accurate and timely information to support management decisions. *4. Administrative & Customer Account Support* * Maintain accurate customer and vendor records, billing information, and contact details. * Organize digital files, invoices, payment records, and other supporting documentation. * Communicate professionally with customers, vendors, and internal team members. * Coordinate with operations and dispatch to obtain job details or service documentation needed to resolve billing issues. * Assist with account maintenance, invoice corrections, and other administrative tasks. * Perform other related accounting and administrative duties as assigned. * Required Qualifications * At least 3+ years of experience in bookkeeping, accounting, accounts receivable, or a related financial administrative role. * Working knowledge of QuickBooks Online. * Intermediate Microsoft Excel skills. * Understanding of bookkeeping principles, accounts payable, accounts receivable, and bank reconciliations. * Strong organizational skills and attention to detail. * Ability to prioritize tasks, meet deadlines, and maintain accurate records. * Professional communication and customer service skills. * Ability to communicate effectively in both English and Spanish. * Preferred Qualifications * Experience with customer collections and past-due accounts. * Experience preparing financial reports and accounts receivable aging reports. * Experience in a service-based business. * Familiarity with Housecall Pro or similar field service management software. * Experience with Excel PivotTables, advanced formulas, or reporting tools. * An associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field. Relevant work experience may substitute for formal education. * Performance Expectations * Maintain accurate and current accounting and customer account records. * Complete assigned reconciliations and routine accounting tasks according to established deadlines. * Ensure transactions, invoices, and payments are recorded accurately and promptly. * Complete and document collections follow-up every week. * Keep collection notes, customer responses, and promised payment dates up to date. * Monitor overdue balances and promptly notify management of significant collection issues. * Prepare requested reports accurately and on schedule. * Communicate professionally with customers, vendors, and coworkers. * Follow company procedures, maintain confidentiality, and demonstrate accountability. * Identify recurring issues and suggest practical improvements to accounting and administrative processes. Performance will be evaluated based on accuracy, timeliness, organization, communication, consistency of follow-up, and completion of assigned responsibilities. Collection performance will be assessed based on appropriate and documented follow-up, not solely on whether customers ultimately pay. *What We Offer* * Paid vacation * Paid holidays * Medical, vision, and dental insurance * Optional breakfast/lunch * Optional gas card *About Hernandez Carpet Cleaning LLC* Hernandez Carpet Cleaning is a family-owned business serving the North Carolina Triad for over 25 years. We value accuracy, accountability, teamwork, and continuous improvement. Our team is committed to providing quality service while maintaining strong customer relationships and efficient business operations. Job Type: Full-time Pay: From $25.00 per hour Benefits: * Health insurance Application Question(s): * How many years of experience do you have using Quickbooks? * How many years of experience do you have as an accountant? Language: * Spanish and English (Required) Work Location: In person
Please see Special Instructions for more details. This is an Exempt Professional Staff (EPS) position. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy, and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks. The University of North Carolina School of the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination, harassment, or retaliation based on race, religion, color, national origin, ethnicity, sex, pregnancy, gender identity or expression, sexual orientation, age, political affiliation, National Guard or veteran status, genetic information, or disability. EEO Contact Information Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu Posting Details Position Information Classification Title Accountant I Working Title Accountant Position Type EPS Position Number 003344 Full/Part Time Full-time School/Department Information The Student Accounts Office is responsible for administering and managing all financial information related to the student and non-student accounts receivable of the University of North Carolina School of the Arts. The office is responsible for maintaining accurate account balances using the Banner System software and ensuring that this subsidiary ledger’s balances are in agreement with the University’s general ledger. This office is also responsible for administration of the student pre-paid card program as well as campus petty cash, change funds and collection points. The Student Accounts Office is under the Controller’s Office. The Student Accounts Manager reports to the Controller. Primary Description of Work This position is a member of the Controller’s team and reports directly to the Student Accounts Manager. The position performs duties within financial services to ensure compliance with policies, procedures and applicable laws. Work Schedule and hours Monday – Friday 8:00 a.m. – 5:00 p.m. Description of Responsibilities and Duties The primary purpose of Student Accounts Office Accountant is to perform general accounting reviews, reconciliations and analyses related to university receivables. They may serve as primary or back up in any of the following areas of focus, and duties within include but are not limited to the following: - Accounting Functions. Accountants are responsible for: timely reconciling of receipts to the Office of State Controller’s cash management system; reviewing cashier and receipt reports on a daily basis for accuracy; and monitoring bank accounts for returned items and wires. Responsible for balancing the University’s cash and credit card deposits and transfers-in including daily reconciliation of deposits/transfers-in to the North Carolina Financial System (NCFS). Reconcile Banner Finance to Student on a daily basis. Prepare analyses and reports as requested by management. - Student Accounts. Accountants are responsible for assisting with the timely billing of tuition and fees for students; administering payment plans; refunding credit balances for loan proceeds, over-payments or withdrawals; collection proceedings on delinquent accounts; third-party, foundation and institutional billing of scholarship funds; monitoring mail and bank accounts for incoming payments to accounts; posting of miscellaneous charges to accounts; customer service for student and parent inquiries; applying exemptions, waivers and memos to accounts as necessary. - Non-Student Accounts Receivable. Accountants are responsible for the billing, collecting and depositing of non-student accounts receivables for campus operations including equipment and scenery rentals for UNCSA’s School of Design and Production as well as film rentals through UNCSA’s Moving Image Archives. - General Accounting Functions – Additional general accounting duties as assigned by the Controller and/or Director of Student Accounts Minimum Qualifications Entry-level with Masters; Bachelors and 0-2 yrs experience Preferred Qualifications Master’s degree in accounting or business related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Strong customer service skills and experience with Ellucian Banner and TouchNet preferred. Preferably at least 3 years of experience in accounting. Terms of Employment P1 PrsnlLv EHRA 17.33 12 Month Knowledge, Skills and Abilities Positions at this level apply accounting principles and practices to a limited range of accounting, budgeting, and/or other fiscal functions. Work may include: reconciliation of accounts reports; examination of various financial statements for accuracy, completeness, and conformance to guidelines; maintenance of appropriation and other subsidiary ledgers; approval of payments; preparation of financial statements and reports; assistance in financial analysis; and closure of accounting records. Positions at this level may supervise the work of others Knowledge – Professional General knowledge of generally accepted accounting principles, practices and reporting guidelines. May apply knowledge of program specifics. General knowledge of applicable information technology to meet work needs. Financial Monitoring & Analysis Ability to compile, monitor, examine, and audit various financial statements/reports for accuracy, integrity, and conformance to accepted accounting and program guidelines. Ability to draw conclusions and prepare written findings following Generally Accepted Accounting Principles (GAAP) and/or other applicable accounting guidelines. Ability to present recommendations supported by facts. Ability to prepare financial reports. Ability to recognize and research unusual activity for further investigation. Ability to understand and adhere to systems of internal control. Decision Making and Problem Solving Ability to assess and resolve unprecedented problems that require research and review of policy, procedures, and regulations. Ability to apply judgment for problem resolutions or program requirements based on delegated authority. Communication and Interpersonal Skills Ability to prepare written and/or technical products which convey concise, comprehensive, and accurate findings and conform to guidelines. Ability to provide appropriate documentation to support conclusions. Ability to review and edit the work of others. Ability to convey and/or consult on issues of a moderately complex nature in a clear, concise, and organized manner. Ability to establish effective working relationships that foster organizational success. Ability to modify delivery, language, or content to suit the characteristics and needs of the audience. Special Conditions for Eligibility Posting Detail Information Posting Number Open Date 10/13/2026 Close Date 10/28/2026 Open Until Filled No Salary Range Commensurate with education and experience Recruitment Range, if applicable Special Instructions to Applicants This is an Exempt Professional Staff (EPS) position. The application must be completed in full detail (including work history) for your qualifications to be considered. Failure to complete the application process as required by state regulations will result in your application being rejected for the vacancy, and you will not be considered for the position. The UNCSA participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Final candidates are subject to criminal background checks. The University of North Carolina School of the Arts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination, harassment, or retaliation based on race, religion, color, national origin, ethnicity, sex, pregnancy, gender identity or expression, sexual orientation, age, political affiliation, National Guard or veteran status, genetic information, or disability. EEO Contact Information Applicants needing assistance with the application process are asked to contact: suttonar@uncsa.edu
*Job Overview* Located in the Burlington/Graham, NC area, we are seeking a dynamic and detail-oriented Staff Accountant to join our Accounting team. In this pivotal role, you will be responsible for managing core accounting functions, ensuring compliance with GAAP (Generally Accepted Accounting Principles) and supporting the organization’s financial health. This position offers an exciting opportunity to contribute to a fast-paced environment where accuracy, integrity and technical expertise are highly valued. The ideal candidate will demonstrate strong accounting acumen, proficiency with financial software and a passion for maintaining precise financial records. *Duties* * Prepare and record journal entries, ensuring accuracy in double-entry bookkeeping and adherence to accounting standards. * Conduct balance sheet reconciliations and account analysis to verify financial data integrity. * Manage accounts payable and accounts receivable processes using systems such as Paychex, ADP, or Ceridian, ensuring timely payments and collections. * Support month-end and year-end closing activities, including general ledger reconciliation and financial statement preparation. * Assist with tax-related activities, including data entry for tax filings and supporting documentation. * Utilize accounting software such as QuickBooks, Xero, Sage, PeopleSoft, or Workday to maintain accurate financial records. * Ensure compliance with SOX (Sarbanes-Oxley Act) controls and internal audit requirements. * Handle confidential information with the utmost discretion while maintaining data security standards. * Collaborate with cross-functional teams on financial projects and provide exceptional customer service to internal stakeholders. *Skills* * Strong understanding of GAAP, governmental accounting standards and technical accounting principles. * Proficiency in various financial software platforms including QuickBooks, Xero, Sage, Workday, PeopleSoft, Ceridian, UltiPro, Kronos, ADP, Paychex and Microsoft Office Suite—especially Excel for data analysis. * Experience with account reconciliation, balance sheet management and general ledger accounting processes. * Excellent numeracy skills combined with the ability to analyze complex financial data accurately. * Knowledge of SOX compliance procedures and internal controls implementation. * Ability to perform detailed account analysis and credit assessments efficiently. * Strong organizational skills with attention to detail in bookkeeping and data entry tasks. * Effective communication skills for collaborating across departments and supporting audit processes. Join us to be part of a vibrant team dedicated to excellence in financial management! We value energetic professionals who thrive on precision and continuous improvement in a collaborative environment that fosters growth and innovation. Pay: $24.00 - $26.00 per hour Expected hours: 40.0 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Life insurance * Paid time off * Vision insurance Work Location: In person
*Job Summary* We are seeking a dedicated and enthusiastic person to join our elegant Day Spa. The ideal candidate will play a crucial role in ensuring a seamless and enjoyable experience for our clients. This position requires excellent customer service skills, strong sales abilities, and a passion for the wellness industry. The Receptionist will manage appointments, assist with product demonstrations, and contribute to the overall success of our spa services. *Hours* *Tuesday and Thursday 12:00pm - 8:00pm,* *every Saturday 9:00am - 5pm* *Responsibilities* * Greet clients warmly and provide exceptional customer service throughout their visit. * Manage scheduling and appointment bookings efficiently using our POS system. * Conduct product demonstrations to educate clients about spa offerings and promote sales. * Assist in maintaining stock levels of products and supplies, ensuring the spa is well-equipped at all times. * Handle cash transactions accurately and responsibly, ensuring all payments are processed correctly. * Maintain cleanliness and organization of the reception area and treatment rooms. * Address client inquiries or concerns promptly and professionally over the phone or in person. *Requirements* * Must look and present themselves in the professional matter. * Previous experience in a customer service or sales role is required. * Strong phone etiquette with excellent communication skills. * Ability to handle cash transactions and maintain accurate records. * Familiarity with POS systems is a plus, along with basic computer skills. * A passion for wellness, beauty, or spa services is essential. * Ensure that guest information is accurately entered into the computer system. * Maintain cleanliness and organization of reception area and retail displays. * Assist in managing inventory and ordering supplies as needed. * Coordinate with other spa staff to ensure a smooth operation. * Strong organizational skills with attention to detail to manage multiple tasks effectively. Join us as a Spa Coordinator where your skills will contribute significantly to creating memorable experiences for our clients! Pay: $16.00 - $18.00 per hour Benefits: * Employee discount Application Question(s): * How many years of Customer Service do you have? Experience: * Front desk: 2 years (Required) * Computer use: 2 years (Required) Work Location: In person
Summary The primary purpose of the Administrative Assistant can vary from location and department but will always provide location support through administrative and clerical duties. Essential Duties and Responsibilities Provides administrative support to designated office locations and/or assigned departments and teams. Keeps, maintains, and orders inventory on company provided supplies and/or raw materials Performs data entry to support business processes using company software systems with accuracy and attention to detail. Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not Assists customers with product/material sales or related inquires Assists customers and corporate accounting with billing and invoice inquires and process payments as needed Work closely with Human Resources and Safety to maintain a variety of compliance Other projects and responsibilities as deemed necessary for business Skills and Education Required High School diploma or GED equivalent 1-2 years of administrative experience 1-2 years of customer service experience Proficient in Microsoft Office Products Well established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills Ability to maintain confidentiality Preferred Experience in a construction, manufacturing, or production related industry Knowledge and experience in inventory and billing systems Notary Public Commission Job Requirements Ability to work in a team environment with production personnel, as well as the ability to work independently without close supervision Ability to work closely with customers and outside vendors on a regular basis Must be able to work overtime as needed Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers Ability to perform primarily sedentary work, yet occasionally exert up to 10 pounds of force Ability to see, hear, talk, and perform tasks requiting manual dexterity Ability to operate standard office equipment including a computer, copier, fax, phone and other similar office equipment Work Environment Varying based on location and department, this position requires the majority of its responsibilities be performed in an asphalt emulsions manufacturing plant or construction office. Work conditions may involve limited exposure to chemicals, fumes, dust, odors, gases, and other substances used in a construction environment. Equal Employment Opportunity Statement Russell Standard an Ergon company is an equal employment opportunity employer committed to high standards of business conduct and civil responsibility. The company does not discriminate in hiring, training, or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Russell Standard intends to provide a work environment that is pleasant, professional, and free from intimidation, hostility, or other offenses that might interfere with work performance. Apply here or email your resume, No Walk-ins or Phone Calls will be accepted. Applicant will be contacted for interviews. Employment offer contingent upon pre-employment drug test, background check, and MVR.
The primary responsibility of the Senior Estate Administration Legal Assistant is ownership of the firm’s Estate Administration matters and manage the Estate Administration assistant team, providing outstanding and compassionate customer service to clients, first-rate legal support to the firm’s attorneys, and management of all Estate Administration matters for the firm. This includes management and accounting of Estate files, management of the intake and Estate Administration process for the firm, research and analysis, document preparation and review, information discovery, and direct interaction with clients. This is a full-time position. Office location can be either of our offices in Asheboro or High Point, NC. Education/experience: * Knowledge and experience with NC Estate Administration law and cases; * Bachelor's degree, paralegal degree or certificate, or 1+ years of experience with Administration of Estates & Guardianship files; * Excellent computer skills w/experience in MS Word and Excel; * Familiarity with Clio, preferred; * Notary Public preferred, or to be obtained upon hire. * Paralegal certificate, preferred. Skills/competencies: * Meticulous attention to detail. * Ability to take ownership of files and work independently. * High level of organization and ability to handle multiple projects simultaneously in a fast-paced environment with time-sensitive details. * Ability to prioritize projects daily. * Excellent written and verbal communication skills. Pay: $70,000.00 - $80,000.00 per year Benefits: * 401(k) * Dental insurance * Health insurance * Paid time off * Retirement plan * Vision insurance Work Location: In person
Overview: Provides comprehensive administrative support, to include: creating records and maintaining files and various manuals, preparing and coordinating reports, documents and correspondence, using and / or maintaining data bases, ordering, receiving and maintaining office supplies and equipment and other facility supplies, processing invoices and entering invoices into Accounts Payable in the appropriate system. May involve some project work. Responsibilities: Provides comprehensive administrative support to managers and others in area or areas of responsibility. Includes creating documents, reports and records electronically and on paper; maintaining files electronically and on paper that are up to date, organized, complete and quickly retrievable; inputing data, using and maintaining data bases. As appropriate, processes invoices and posts to Accounts Payable in the appropriate system Represents the Company in a professional and positive manner when dealing with employees, the public and others with whom the Company does business, in person, electronically in communications and on the telephone. Maintains work area in such manner as to visually demonstrate organization and control of files managed and maintained. Prepares various reports from information provided by others, or from information maintained in the regular performance of work, or may have to research or gather necessary information from recognized appropriate sources. Organizes and prioritizes work performed to meet deadlines while maintaining flexibility to provide support for developing or unexpected need Recognizes and addresses problems and prevents or recommends actions to prevent development of problems, contributes ideas and recommendations for generating and implementing new ideas and procedures Depending upon location and assignment, may be assigned to ensure that office machines & equipment are maintained in proper working order; interface with vendors who provide service and supplies for equipment. Orders, receives and maintains supplies and materials required by the area or office. Regular and predictable attendance. Set up lunches, supplies, phone screens etc. Other duties as assigned. Qualifications: Education: High School diploma or equivalent with 1-3 years of related work experience Required Qualifications: Intermediate Proficiency using MicroSoft Office (Word, Excel, PowerPoint, Outlook) and ability to use or quickly learn to use other software that may be used in the assigned position (i.e. Lawson system). Maintain files organized in such manner to be able quickly access accounts, records, reports, and other documents and files electronically and paper documents Proficient in the use of or quickly learn to use the Lawson system Ability to communicate clearly and professionally orally and in writing in English, using good business grammar Processes various work related reports and docments from information provided by others or from information self generated or maintained Strong analytical skills and logical thought processes, with ability to identify and resolve problems and sensitive administrative issues/problems Ability to recognize the need for and maintain confidentiality as appropriate. Ability prioritize and handle multiple tasks and meet deadlines while maintaining flexibility to provide support for developing or unexpected need Ability to perform all aspects of the job independently and use sound judgement, advising supervisor or seeking guidence as appropriate Ability to accept supervision / direction and work cooperatively with other people Ability to speak and understand English. Ability to work with others, takes direction from supervisor(s), focus attention on details, and follow work rules. Regularly required to sit; use hands to type, finger, handle or feel objects, tools, or controls; reach with hand and arms. Ability to read documents and distinguish colors in color coded reports and documents Preferred Qualifications: Degree preferred Working Conditions: Office environment. Why Join Kinder Morgan: Kinder Morgan is a large energy infrastructure company operating in North America. Access to reliable, affordable energy is a critical component for improving lives around the world. We are committed to providing energy transportation and storage services in a safe, efficient, and environmentally responsible manner for the benefit of the people, communities, and businesses we serve. Kinder Morgan provides equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, childbirth and related medical conditions, gender (including gender identity and expression), sexual orientation, national origin, ancestry, citizenship status, age, physical or mental disability, genetic information, marital status, military or veteran status, family status, status as an individual authorized to work in the U.S., or any other status protected by law. For more information about Kinder Morgan, our culture, opportunities available, and to join our Talent Community, please visit our careers site at www.kindermorgan.com.
*Job Title:* Office Manager *Division:* Corporate Office *Classification:* Administrative/non-exempt *Report to: * Chief Operating Officer *Position Summary:* The Office Manager serves as the operational backbone of the firm ensuring that all administrative, financial, IT, regulatory compliance, and human resources functions run efficiently and accurately. This role goes beyond traditional office management by requiring specialized knowledge of construction workflows, including lien waivers, AIA billing, subcontractor coordination, and project documentation. As a central hub for communication and organization, the Office Manager supports project teams, leadership, subcontractors, and clients by maintaining structured processes and ensuring that critical business operations—ranging from payroll to compliance—are executed seamlessly. This position is essential to keeping both office and field operations aligned, compliant, and financially on track. *Key Responsibilities: * *1. Office Management* * Oversee day-to-day office and financial operations, including accounts payable and accounts receivable. * Assist with processing subcontractor invoices, verify billing accuracy, and ensure timely payments. * Assist in tracking project costs and budgets to support profitability and financial transparency. * Supervise administrative assistant. * Assist with implementation of new software platforms. * Maintain the firm’s technology inventory and tracking. * Manage AIA billing processes, includes assisting Project Managers in preparation and submission of pay applications, and track lien waivers to protect the company from financial risk. * Manage miscellaneous invoices and ensure timely payment. *2. Payroll Coordination* * Collect, review, and verify timesheets from field personnel across multiple job sites. * Coordinate payroll processing for both office staff and field crews, ensuring accuracy and compliance with labor laws and company policies. * Maintain payroll records and address discrepancies in a timely manner. *3. Compliance and Licensing* * Track and maintain all required business licenses, contractor certifications, and permits. * Ensure compliance with local, state, and federal regulations. * Manage Certificates of Insurance (COIs) for subcontractors and vendors, ensuring all parties meet insurance requirements before commencing work. * Proactively identify and mitigate compliance risks. *4. Training and Development* * Assist in Develop of employee training materials. * Coordinate safety and compliance training. * Track employee certifications. * Evaluate training effectiveness. * Recommend professional development opportunities. *5. Administrative Liaison* * Facilitate communication, coordinate administrative processes, and ensure timely responses to inquiries. * Support project managers and superintendents with administrative needs to keep projects moving forward. *6. Human Resources Support* * Conduct New Hire Orientation. * Along with the Operations Manager, help facilitate company training programs. * Maintain onboarding documentation. * Coordinate employee development initiatives. * Assist with performance management processes. * Support employee engagement efforts. * Participate in workforce planning initiatives. *Qualifications:* * Bachelor’s degree in business administration, accounting, construction management, or a related field preferred. _Candidates’ bilingual in Spanish encouraged to apply._ * 3–7+ years of experience in office management, construction administration, or a similar role within the construction or contracting industry. Experience with construction-specific financial processes (e.g., AIA billing, lien waivers) is strongly preferred. * Possess a _North Carolina notary license_ or obtain one immediately upon hire. * Experience working with multiple trades and managing subcontractors is highly desirable. * Exceptional organizational and multitasking skills with a high level of attention to detail. * Strong communication and interpersonal skills for interacting with diverse stakeholders. * Ability to prioritize tasks, manage deadlines, and maintain accuracy in a fast-paced environment. * Problem-solving mindset with the ability to anticipate and address operational challenges. * Strong understanding of construction administrative processes, including subcontractor management, permitting, and compliance requirements. Familiarity with financial tracking, job costing, and contract documentation. *Core Competencies:* * Effective communication skills * Microsoft Office Suite * Independent working skills * Document Management *Compensation* Competitive base salary ranging from *$50,000 to $76,000 annually*, commensurate with experience and qualifications. Most starting salaries fall between the minimum and midpoint of the range, with opportunities for growth toward the maximum based on performance, experience, and continued professional development. *Career Growth & Advancement* This position provides essential administrative and operational experience across all aspects of office management and serves as a strong foundation for advancement into more senior roles such as: *Senior Executive Support RolesBusiness Operations or Organizational Leadership Positions Support Roles* *Operations Manager/Director* High performers gain exposure to scheduling, internal coordination, budgeting support, vendor and client communication, and day-to-day office operations—building a strong pathway toward leadership opportunities in business administration and organizational management. *Benefits* * Health, dental, and vision insurance * 401(k) with company match * Paid time off (PTO) package * Per diem or travel reimbursement (if applicable) * Paid training and professional development opportunities * Career advancement support within the organization Pay: $50,000.00 - $76,000.00 per year Benefits: * 401(k) matching * Dental insurance * Health insurance * Paid time off * Professional development assistance * Vision insurance Application Question(s): * Minimum salary requirement? Experience: * office management : 3 years (Required) Work Location: In person
HR Coordinator | Ashley Furniture Industries About Ashley Furniture Industries Ashley Furniture Industries is one of the world's largest furniture manufacturers and retailers, operating across manufacturing, retail, and distribution with global reach. Our success is built on Core Values of Honesty, Respect, Dignity, and Compassion, and Growth Values of Creativity, Discipline, Fun, and Competitive Spirit. We're looking for detail-oriented, service-minded HR professionals who want to make a real impact by supporting our teams and ensuring exceptional HR operations. The Opportunity We're seeking an HR Coordinator to provide administrative and operational support for Human Resources within a fast-paced retail distribution environment. You'll be responsible for maintaining employee records, processing personnel transactions, supporting onboarding and offboarding activities, auditing HR data for accuracy, managing HR systems, tracking compliance documentation, coordinating employee communications, and assisting with payroll, benefits, leave administration, and reporting. As a key resource for employees and leaders, you'll ensure HR processes are completed accurately, efficiently, and in compliance with company policies and procedures. You'll play a vital role in creating a positive employee experience and supporting the operational success of our distribution or retail teams. If you're a detail-oriented, organized, and people-focused professional who thrives in a fast-paced environment and values accuracy, service, and collaboration, this role is for you. What You'll Do HRIS Data Entry & Maintenance Maintain accurate and up-to-date employee records in the HRIS system Process personnel transactions, including new hires, terminations, transfers, promotions, and status changes Enter and verify employee data to ensure accuracy and compliance Audit HR data regularly to identify and resolve discrepancies Support HRIS system upgrades, testing, and process improvements New Hire Onboarding & Orientation Coordination Coordinate new hire onboarding activities, including offer letters, background checks, drug screens, and pre-employment paperwork Facilitate new hire orientation sessions to welcome employees and introduce them to company policies, benefits, and culture Ensure new hires complete all required documentation and training in a timely manner Partner with managers to ensure a smooth and positive onboarding experience Track onboarding progress and follow up on outstanding items Offboarding & Employee Separations Process employee terminations and resignations, including exit interviews, final pay calculations, and benefit terminations Coordinate return of company property and access deactivation Ensure compliance with all offboarding procedures and legal requirements Maintain confidentiality and treat departing employees with professionalism and respect Filing & Records Management Maintain physical and electronic employee files in accordance with company policies and legal requirements Ensure proper retention and disposal of HR records Organize and maintain confidential personnel files with strict attention to detail Support record requests for audits, legal matters, and employee inquiries Compliance & Audit Support Track and maintain compliance documentation, including I-9 forms, background checks, training records, and certifications Assist with HR audits (internal and external) by preparing documentation and ensuring data accuracy Monitor compliance with federal, state, and local employment laws and company policies Support EEO, affirmative action, and other compliance reporting requirements Benefits & Leave Administration Support Support benefits administration, including enrollments, changes, and employee inquiries Track and administer leave requests (FMLA, medical, personal, etc.) and ensure proper documentation Coordinate with payroll and benefits vendors to resolve employee issues Reporting & Administrative Tracking Prepare and distribute HR reports on headcount, turnover, onboarding, compliance, and other metrics Track key HR metrics and provide data to HR leadership for analysis and decision-making Maintain tracking systems for training completion, performance reviews, and other HR processes Employee Documentation & Correspondence Prepare and distribute employee communications, including letters, memos, and notices Process and respond to employee inquiries regarding HR policies, benefits, and procedures Coordinate HR communications for site-wide announcements, policy updates, and events General HR Administrative Support Provide administrative support to HR leadership, site managers, and employees Assist with employee engagement initiatives, events, and recognition programs Coordinate HR meetings, training sessions, and employee programs Support special projects and initiatives as assigned What You Bring Required Qualifications Education: ✅ High school diploma or equivalent (Required) ✅ Associate's or Bachelor's degree in Human Resources, Business Administration, or related field (Preferred) Experience: ✅ 2–3 years of HR administrative or coordinator experience (Required) ✅ Experience in a distribution center, manufacturing, or retail environment (Strongly Preferred) ✅ Experience with HRIS systems (Workday, ADP, UltiPro, etc.) (Preferred) Licenses & Certifications: ✅ SHRM-CP, PHR, or aPHR certification (Preferred, but not required) Schedule & Work Environment Onsite position in a distribution center or retail location Occasional extended hours during peak periods (onboarding, audits, open enrollment) Fast-paced, high-volume environment with frequent interaction with employees and leaders Benefits: When you join our family, you are eligible to participate in our comprehensive benefits programs which includes Health, Dental, Vision, Life/Disability, Flexible Spending Accounts, 401(k), Paid Holidays, 80 hours paid vacation and 40 hours of California Paid Sick Leave. Benefits may vary based on position and location, so we encourage you to speak with the recruiting team during the interview process. Our Core Values Honesty & Integrity Passion, Drive, Discipline Continuous Improvement/Operational Excellence Dirty Fingernail Growth Focused To learn more about Ashley Furniture, our community engagement programs, environmental stewardship, and our core values, please visit our Corporate Social Responsibility information page: Corporate Social Responsibility This company values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual’s skills, qualifications, merit, and business need. Disclosure pertains to applicants applying in LA County: Fair Chance Hiring: he Ashley Companies are committed to fair chance hiring practices in accordance with the LA County Fair Chance Initiative for Hiring. Consideration of all qualified applicants, regardless of criminal history; qualified applicants will be considered for employment with arrest and/or conviction records in accordance with the Ordinance and the California Fair Chance Act. Conditional Job Offer: Conditional job offers are contingent on the successful submission and completion of a signed application, submission of established documents of an I-9 form, eligible drug screen, and pre-employment background check. Criminal Background Checks: The position of interest, aligns to supervisory authority of other employees and/or is an individual contributor role, which interacts with the public (including minors), potential access to customers’ financial information and personal data; including access to Company property in an unsecure environment. Background checks are required to safeguard safety risk, harm, or harassment to our general public; including but not limited to staff, employees, contractors, vendors, associates, clients, or our customers. Conditional offers will not be withdrawn without the applicant receiving written notification of the decision, copy of criminal history report and following the legal rights of dispute accuracy of the applicants criminal history. Criminal background check convictions will be considered in accordance with the LA County Fair Chance Ordinance and California Fair Chance Act. How to Apply: All interested candidates are encouraged to apply and contribute a resume outlining qualifications and experience by submitting interest @ https://careers.ashleyfurniture.com/us/en (https://careers.ashleyfurniture.com/us/en). Equal Opportunity Employer: Ashley values its diversity and is proud to be an equal opportunity employer. All employment decisions are made on the basis of an individual’s skills, qualifications, merit, and business need. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.